After you apply 2016

What happens after you’ve submitted your SATAC application?

There are a number of online applicant services available to you after you submit your SATAC application. You can pay any outstanding SATAC fees, check or change your contact details, view or print your document cover sheet, check or change your preferences, and check your selection status and offers after the offer rounds by logging in via My Application.

Submit supporting documents

In many cases, such as for recent year 12 or university study undertaken in Australia, SATAC can obtain results from these studies on your behalf, but for some qualifications, such as TAFE/VET or overseas studies, you will need to provide supporting documents. SATAC doesn’t accept documents online or via email.

The SATAC online application will tell you when you need to provide supporting documents. Once you’ve submitted your online application you will also be able to print a document cover sheet which will list the supporting documents, if any, you need to provide to SATAC. 

Some important points if you do need to provide supporting documents

There may be delays in assessing your qualifications if you do not supply the correct documentation in support of your application.

If you are required to provide documents for current year (2016) studies, submit these as soon as they are available.

Original documents

Do not send irreplaceable originals such as your year 12 certificate or degree parchment. SATAC does not return documents, nor does it keep documents submitted in previous years. 

Studies undertaken overseas

You must supply certified copies of all documents. Certification must be original; photocopies of the certification will not be accepted.

If any of your documents are in a language other than English, you must submit certified copies of both the original documents and the full translation. Transcript translations must show results for all subjects undertaken. All translations must be certified by an independent accredited translator. 

It is your responsibility to comply with any requests by SATAC to provide further documentation, either in the original language or translated into English.

Supplementary exam results

If you are sitting supplementary examinations SATAC cannot obtain these results for you. Send the results to SATAC as soon as they are available but note that in most cases, they will be too late to affect the outcome of your application. Special arrangements may be made to accept results from supplementary examinations which have been granted on medical grounds. If this applies to you, advise SATAC as soon as possible.

When you send or bring documents to SATAC after you have submitted your application, make sure they are clearly marked with your current name and your SATAC reference number.

Updating your qualifications after submitting your application

You may need to provide supporting documents to SATAC if your qualifications change after submitting your application (e.g. if you complete a VET qualification or enrol in higher education level study). Please contact us for further advice on making changes to your qualification details.

Certification of documents

You may bring your original documents in person to the SATAC office, where our staff will photocopy them, stamp the photocopies ‘original sighted’ and sign them. 

You may also take your original documents, together with photocopies to the issuing authority e.g. year 12 Board of Studies, Registrar of a tertiary institution or to a Justice of the Peace or similar for certification. The person who certifies the photocopies must attest to having sighted the originals of the documents concerned.

If you are residing interstate, you may take your original documents in person to another tertiary admissions centre (UAC in New South Wales, QTAC in Queensland, VTAC in Victoria or TISC in Western Australia) for certification. A fee is charged for this service.

For more document details download the fact sheet.

Document details for 2016 entry (416kb PDF)

Statutory declaration for rural and remote entry to courses

Courses considering rural and remote entry applicants require submission of a statutory declaration in addition to submitting a SATAC application.

Applicants for Occupational Therapy (224071), Optometry (214931) and Physiotherapy (224081) at Flinders University who are eligible to apply for rural and remote entry to these courses, must submit a statutory declaration to SATAC within 10 working days of submitting their SATAC application.

Applicants for for Medicine/Surgery (314552) at the University of Adelaide who are eligible to apply for rural and remote entry to this course, must submit a statutory declaration to SATAC within 5 working days of submitting their SATAC application.

You can download a copy of the statutory declaration form at the link below. For further information on rural and remote entry please see the individual course entries in Explore. 

Statutory declaration for rural and remote entry to courses (44kb PDF)

Check or change your preferences

A change of preference includes both changes to the order of existing preferences and the addition of new preferences to an application.

You can check or change your preferences online via My Application

For more information on changing preferences in a submitted application, download the fact sheet.

Changing preferences in a SATAC application (67kb PDF)

SATAC staff will not accept a change of preference over the telephone.

Change of preference deadline for semester 1 courses

If you wish to change your preferences for semester 1 courses you must do so by Monday 4 January 2016 in order to be guaranteed equal consideration. 

An earlier deadline may apply for some courses i.e. those which will not consider new applications received after a specified closing date, as this includes adding the course as a new preference. Check the course entry details carefully when applying.

After 4 January, there will be no opportunity to change preferences until after the main January offer round is emailed on Tuesday 19 January. The online change of preference service is closed during this period and any changes submitted in writing will not be processed until after the service re-opens. Changes of preference can be made online from Wednesday 20 January.

Adding or ‘shuffling’ preferences after the main offer rounds 

If you receive an offer in the main offer rounds and then change your preferences by putting a new preference in a position above the offered course, you will not be guaranteed equal consideration for the newly added preference.

Similarly, if you receive an offer in the main offer rounds and then change the order of your existing preferences and ‘shuffle’, i.e. move a course which was below the offered course to a position above the offered course, you will not be guaranteed equal consideration for the ‘shuffled’ preference.

If you do not receive an offer in the main offer rounds and you then change your preferences by adding a new preference to your existing list, you will not be guaranteed equal consideration for the newly added preference. The meaning of ‘not guaranteed equal consideration’ in this context is as follows:

For some courses there may be no further offers made; for others, even if further offers are made, you may not receive an offer even if your selection rank is equal to or higher than that of an applicant who received an offer to the same course in the main January round. 

Example of adding and 'shuffling' preferences
Pre main offer round Main offer round Post main offer round
1 Course A Received an offer to Course C 1 Course A
2 Course B   2 Course D
3 Course C   3 Course E
4 Course D   4 Course C (offer)

Course D was below Course C just before the main offer round. You received an offer to Course C in the main offer round. You then ‘shuffled’ Course D by putting it above Course C so Course D will not be guaranteed equal consideration.

Course E was not among your existing preferences at the time of the main offer round. You have now added it to a position above Course C so Course E will not be guaranteed equal consideration.

You have not ‘shuffled’ Course A so it is still guaranteed equal consideration. This means that, provided you enter the appropriate response to the Course C offer, you might still get an offer to Course A if the cutoff for Course A drops.

Offers

SATAC will notify you of an offer on behalf of the institutions by emailing the offer to your last recorded email address.

The offer will be to the highest preference for which you are both eligible and sufficiently competitive. If you receive an offer to your first preference, you will not need to take any further action with SATAC. We will automatically accept the offer on your behalf. Read the offer letter carefully and follow the instructions on how to enrol into your undergraduate course.

If you receive an offer to your second or a lower preference, your higher preference(s) can be kept alive for a possible later offer by choosing the appropriate response. Details will be included in your offer email. 

SATAC offer round dates

For more information on semester 1, mid year and summer semester offer round dates please see our key dates page. Offers will be emailed by 5pm on offer round dates.

Your responsibility

It is your responsibility to find out whether you have received an offer and to comply with the enrolment instructions which are included in the offer email.

Neither SATAC nor the institutions can be responsible for the consequences of late enrolment. If you miss the enrolment date, you risk losing your place.

Check your selection status online

You can check your selection status by logging in via My Application. For the main January offer round the selection status service will be available after Tuesday 19 January.

If you have received an offer to your first preference, there will be no information about the status of your lower preferences.

If you have not been made an offer and the reason is that you are not eligible to receive an offer at all (e.g. you may have application fees owing), you will see a status message to that effect.

If you are eligible to receive an offer but no offer has been made to you, you will see a status message for each of your preferences. 

This status message will either inform you that you did not meet the entry requirements for that preference (e.g. you did not meet the prerequisite(s) for that course), or will indicate that your rank was below the cutoff rank for the course, in which case it will show your rank and the course cutoff rank.

If you have received an offer to a lower preference, you will see a status message as described above for each of your higher preferences.

Deferment

Deferment means that your place in the course will be kept for you until the following year. In other words, the offer you have been made will be made again the following year on the basis of the assessment made of your qualifications this year.

If deferment is allowed for the course you have been offered, you may apply for deferment online. Instructions will be in your offer email. 

Most semester 1 offers are deferrable, check the course entry for information. Note that mid year and summer semester offers are not deferrable.

If you request deferment, SATAC will send you a confirmation email in mid April 2016.

Withdrawing from a course after enrolment

If you enrol in a course but then withdraw before the census deadline, do not assume that you have an automatic right to enrol in the same course in a future year. The institutions’ rules vary - you may be allowed to defer if you so wish or you may be required to re-apply. You are strongly advised to check your individual situation carefully when you make your withdrawal.

Applying for status

Status is also known as credit, advanced standing or recognition of prior learning. If you wish to apply for status for previous study, you should seek advice from the institution concerned rather than SATAC. They will advise you of the application process and any documentation they may require.

Applicants not selected

If you comply with all the application requirements but are unsuccessful and are still interested in studying at tertiary level, you should seek advice directly from the institutions on how you might increase your chances in a future application. 

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